Parental Request Forms
Request for student absence
Ensuring that your child has excellent attendance is the most effective thing you can do so support their education. Every day of school missed by a student means that they are missing out on vital learning opportunities. We expect Swan students to attend school every single day, with a minimum attendance expectation of 97%.
Where possible, we ask parents to arrange appointments outside of school time and we do not authorise any holidays during term time – penalty fines will be issued. In exceptional circumstances, parents may request for their child to be absent from school. You will need to submit a request via this form. You can find more information regarding absences by reading our Attendance Policy.
Request to miss extended day
Our extended day is an essential part of the Swan experience and something that all families sign up to when they students enrol in the school. This time allows us to offer enrichment activities in the form of electives, independent study periods, and extra intervention classes for those who need it.
In exceptional circumstances, for example elite sport or music, parents can apply for their child to take part in an activity outside of school during the extended day. You will need to submit a request via this form. You can find more information regarding absences by reading our Attendance Policy.
Please note that permission will only be granted on rare occasions as we believe that participating in enrichment together is a really important way to build our school community.
Apply for a locker
Student lockers are available for an annual charge of £5 per academic year.
Students must follow the rules below in order to keep their locker:
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Keep their locker locked closed even when not in use
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Not use other people’s lockers
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Not use padlocks from home
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Not change the combination code
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Not keep anything that will go off in your locker.
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Switch phones off when in lockers
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Take full responsibility for any items left in lockers.
To apply for a locker, parents need to pay for the locker on Parentmail (under Payments – Shop). Students and parents will then be emailed with details of the locker number and its padlock combination code. Should students forget the combination, they can have a reminder from student reception.
Application for free school meals
All Swan students eat lunch together as part of our ‘family dining’ service. Families on low incomes are entitled to have this meal for free.
To apply for free school meals, click the link below, and fill out the online application form. Please contact the school office if you need help with this.
Update School Caterers about Food Allergies and Special Diets
Our school lunches are all vegetarian. Please click on the button below to update our caterers about any food allergies or special diets that your child may have.
Please note you should also update us about all allergies, special diets or medical conditions your child has by updating My Child At School.
Application for bursary support
We want all Swan students to be able to participate fully in all aspects of school life and hope that financial circumstances will never be a barrier to any child benefiting from opportunities that the school has to offer. We are able to provide some assistance to families in need to help lower the cost of school activities.
Car Park Access / Parking Permits
Under the terms of The Swan School’s planning permission and Travel Plan, vehicle access to the school site is heavily restricted. This is in order to:
- Ensure that our students (your children) are able to arrive at and leave school safely;
- Protect the safety of students and members of the public using the Marston Ferry Road Cycle Track by reducing the number of vehicles crossing it;
- Reduce congestion on Marston Ferry Road, one of the busiest routes in the city;
- Encourage sustainable transport which is good for our environment, physical, and mental health.
Only cars with a valid permit are allowed to access the school site. Permits are issued in exceptional circumstances, such as for students with physical disabilities, some special educational needs, or serious safeguarding concerns. All other students are asked to walk/cycle, use public transport, or ‘park and stride’ in order to get to school.
Prayer Room Passes
A reminder that students need to have a pass to use the prayer room at lunchtime. This is to ensure that the prayer room is a calm space. Students should only use the room for prayer and should not remain to socialise once they are finished.
You should re-apply if your child has lost their pass.